Layout and functionalities

In this part of the Bricsys 24/7 help you find the default layout and grouping of the functionalities on Bricsys 24/7. Bricsys 24/7 contains a Project Bar(1), an App Bar (2), an App Menu (3) and an App Content (4) with Actions (5) and Views (6).

 

1. Project Bar

On top of the Bricsys 24/7 screen sits the Project Bar with basic information and basic actions.

   Watch or edit profile

See profile settings.

   Jump to the project list

See select a project.

   Current Location on the project

   Search in the project

A quick and easy way to find what you're looking for. Simply type the first three letters of what you need and all results will popup under your search query.

Optional: Advanced search

The advanced search lets you specify specific criteria to narrow down search results.

• Search Documents
• Search Messages
• Search Meta data (See Form App)

   Select language

If you want Bricsys 24/7 to remember your default language (See profile settings).

   Help page

Go directly to the help page.

  Log out

Always log out when you don't need to work in Bricsys 24/7 anymore. If you don't logout yourself, the system will log you out after one hour of inactivity for security reasons.

2. App Bar

On the left side of the Bricsys 24/7 screen, there is a vertical bar: the App Bar. In the App Bar, you can jump directly to the functionality you need. There are 12 different Apps, but you only see the Apps according to your access rights (See Introducing Bricsys 24/7).

   The Dashboard App

This is your central hub that monitors all your project related activities. It is subdivided in multiple sections:

1. Project details

2. Upcoming events

3. Recent documents (last 7 days)

4. Recent messages (last 7 days)

5. Tasks

   • Overdue tasks
   • Active tasks

6. Activity

   • All the recent project activity

 

   The Structure App

This is a powerful document management tool. Here you find a comprehensive overview with the statuses and details of all objects in the project. This App is the core of the project and displays all project folders you have access to in a tree structure.

   The Address book App

Allows you to manage all your project contacts. Contacts can be grouped together in organisations.

   The Calendar App

Allows you to manage, track and lock all events and meetings.

   The Report App

Allows you to review workflows by filtering on timeframe, workflow, folders and assigned actors for the tasks.

   The Task App

Allows you to find all your tasks and filter them on metadata, folder and workflow.

   The Messages App

Allows you to focus on clean project communications. Here you can send messages (mail) to other people in the project.

   The Forums App

This is the place to discuss various subjects with other project participants.

   The Links App

Allows you to share and view URL-links to external web pages.

   The Workflow App

Allows you to design and edit workflows using an intuitive drag and drop editor.

   The Forms App

Allows you to build forms and store metadata using a simple drag and drop system.

   Administration App

Allows you to manage the project (Only visible for Administrators)

3. App Menu

The App Menu shows the name of the App you selected (in the App Bar) and its related folders and options. Except for the dashboard App, all Apps have an App Menu. If you click on the arrow next to the App Name, a dropdown list with the App Menu actions will Appear.

Some actions will be disabled if you have insufficient rights or if the actions are currently not possible for you.

   Expand folders

Expands all folders in the App Menu.

   Collapse folders

Collapses all folders in the App Menu.

   Show/hide empty folders

   Refresh folder

   View or extract Project info

This opens a dialog with the folder structure with their content and size. The Download List option allows exporting this list to an Excel file.

4. App Content

The objects in the selected folder are displayed here. Because there are different Apps (See App Bar), the App Content will adapt according to the selected App.

On top of the App Content, you find Actions and a Views. Except for the Dashboard App all Apps will have an App Content with Actions and Views.

5. Actions

All the actions in the App Content are stored in two different bars. The actions in these menus adapt according to the App, access rights and/or the folders/objects you selected. You will only see the actions that are currently possible for you. According to the number of the selected objects, you can choose which bar you want to use.

If you do not see all the actions that are explained in the different Apps, it means you have insufficient rights for these actions (See Introducing Bricsys 24/7). To see which rights you have, see the folder information action in Views.

• Actions on a single object

  Actions on top of the App Content

  Click the checkbox of the object and select an action.

  Hover Bar

  Hover over the object and select the action:

  

• Actions on multiple objects

  Actions on top of the App Content

  Click the checkboxes of the objects and select an action.

  For most Apps there is a main action, a secondary action and a dropdown-list with additional actions.

  

 

Views

In the top right corner of the App Content you can change the view of the App content. The Views adapt according to the App and folder you selected. Furthermore you can also filter or view information about your rights here.

Depending on the application multiple views might be available. The image above displays the options for the documents folders:

  Change view

Select the view of the App Content. List view or thumbnail view.

  Filter

Filter the objects in the App Contents.

The filter Applies to the current folder only. This is different from the search function in the Title bar, where you can search the whole project.

  Information

1. Actions

   View rights	Print to pdf rights	Download rights	Add rights	Add revision rights	Add annotation rights	Edit rights	Delete rights

2. Acces

   No access	Access own Rights to objects that you created or uploaded in the folder	Access all Rights to all objects in the folder

3. Roles with access

   If you have the rights to see them.

4. Users with access

   Only if you have access to see other users you will see the users that have access to this folder.

5. Content of the folder

   Displays the amount of items and items you own within the folder with its total size.